All members of the SGA Cabinet:

Shall have a cumulative grade point average of 2.5 or higher.

Shall be in good academic and judicial standing.

Shall be an enrolled and degree seeking full-time student.

Shall abide by all terms agreed upon in the position expectations and contract agreement issued by the Advisor(s) at the start of their term in office.

To be eligible for and serve on the SGA cabinet, a student must not have a prior history of removal or impeachment while holding positions in the cabinet, as a senator, student trustee, or any other relevant SGA role.

Restrictions can be imposed by the Vice President of Student Services or designee and can include restrictions from participation in Student Government and Student Activities.

PRESIDENT EXPECTATIONS:

Serve as spokesperson and liaison for SGA to the campus community.

Facilitate and chair all SGA Cabinet meetings.

Prepare all meeting agendas and distribute to members in advance of the meeting.

Implement action on motions passed by the SGA.

Shall supervise Cabinet members.

Shall be entitled to act on behalf of and in consultation with the Cabinet.

Shall have the ability to authorize financial acts, orders, and procedures for organizations in the event of the absence of the Director of Finance.

PRESIDENT TIME EXPECTATIONS:

Maintain (1) meeting hour per week for Cabinet meetings.

Maintain (2) hours per month for General meetings.

Maintain (2) hours per month for Advisor meetings.

Committee meetings will be scheduled on availability.

PRESIDENT REPORT EXPECTATIONS:

Submit a report to the advisor of SGA by the last day of every month.

Reports should include:

Office hours

Goals, personal and SGA specific

Progress on projects or programs

Information that has been gathered by a meeting, conference, or workshop



VICE PRESIDENT EXPECTATIONS

Shall assume all duties and powers of the SGA President in the case of absence, resignation, graduation prior to term expiration, removal, or incapacitation.

Facilitate and chair all SGA Senate meetings.

Shall work in collaboration with the President on all SGA matters of interest to the Student Body.

Shall supervise the work of all Senators.

Shall conduct evaluations of each senator’s goals once a semester and present outcome to the President.

In the event of a Senator vacancy, shall advocate (non-voting) on behalf of that Senator’s constituency until the position is filled.

Shall be a member of the SGA Finance Committee.

Shall serve as a chair or co-chair of one additional committee as appointed by the President.

VICE PRESIDENT TIME EXPECTATIONS:

Maintain (2) meeting hours per week for Cabinet and finance committee meetings.

Maintain (2) hours per month for General meetings.

Committee meetings will be scheduled on availability.

VICE PRESIDENT REPORT EXPECTATIONS:

Submit a report to the advisor and president of SGA by the last day of every month.

Reports should include:

Office hours

Goals, personal and SGA specific

Progress on projects or programs

Information that has been gathered by a meeting, conference, or workshop



DIRECTOR OF FINANCE EXPECTATIONS:

Chair the SGA Finance Committee; review and approve club travel and program requests according to SGA criteria.

Prepare monthly budget reports including a summary of all club allocation.

Shall assume all duties and powers of the President in the absence or incapacitation of both the President and Vice President.

Shall share responsibility with the SGA Advisor(s) for the administration of the student activity fee funding in accordance with the policies defined by the College Administration and SGA.

Shall sign and approve all SGA financial transactions.

Shall have the authority to investigate the expenditure or allocation of monies from the student activity fees with the SGA Advisor(s).

Shall work in conjunction with the President and SGA Advisor(s) to develop the SGA budget.

Shall report all Finance Committee recommendations to the Senate for approval.

Shall provide Senate updates on the budget each Senate meeting.

Shall, through approval, by a simple majority vote of the SGA, withhold funds from any club or organization receiving funds from the Student Activity Fee, should such group(s) fail to follow policies and procedures related to funding.

Shall have the responsibility of reporting to the SGA uses of student activity fee monies by a student club or organization that conflict with the policies set forth by the State University of New York, SUNY NIAGARA, and/or the SGA.

DIRECTOR OF FINANCE TIME EXPECTATIONS:

Maintain (2) meeting hours per week for Cabinet and finance committee meetings.

Maintain (2) hours per month for General meetings.

Committee meetings will be scheduled on availability.

DIRECTOR OF FINANCE REPORT EXPECTATIONS:

Submit a report to the advisor and president of SGA by the last day of every month.

Reports should include:

Office hours

Goals, personal and SGA specific

Progress on projects or programs

Information that has been gathered by a meeting, conference, or workshop



DIRECTOR OF MARKETING EXPECTATIONS:

Shall assume all duties and powers of the President in the absence or incapacitation of the President, Vice President, Director of Finance, and Director of Operations.

Shall coordinate a minimum of two (2) events each semester for the entire student body on behalf of SGA either solely sponsored or in collaboration with another College department, club, and/or organization.

Shall coordinate event budget, logistics, including registration, attendee tracking, and presentation.

Shall oversee all social media and print marketing for SGA.

Shall present all SGA event proposals, with budget, to the Senate for approval.

Shall update the SGA website.

Shall promote and maintain student engagement data for SGA events and projects.

Shall promote SGA elections to the Study Body.

Shall assist the Director of Operations with clerical activities as assigned by the President.

Shall provide a report at each Senate meetings on upcoming events, programs, and marketing opportunities for Senator participation.

Shall ensure senators are participating in the required number of events as outlined in Senator Duties and Bylaws, and report to the Vice President each meeting.

DIRECTOR OF MARKETING TIME EXPECTATIONS:

Maintain (2) meeting hours per week for Cabinet and finance committee meetings.

Maintain (2) hours per month for General meetings.

Committee meetings will be scheduled on availability.

Submit a report to the advisor and president of SGA by the last day of every month.

Reports should include:

Office hours

Goals, personal and SGA specific

Progress on projects or programs

Information that has been gathered by a meeting, conference, or workshop



DIRECTOR OF COMMUNICATIONS EXPECTATIONS:

Shall assume all duties and powers of the President in the absence or incapacitation of the President, Vice President, and Director of Finance.

Shall maintain an accurate record of all Cabinet, Senate, and special meetings.

Shall distribute approved copies of minutes to the President and Vice Presidents of the College, College archives, and all members of the SGA.

Shall distribute all SGA information, including meeting notices, Constitution and Bylaws, contact lists, committee lists, and any other necessary materials to all SGA members and Advisor(s).

Shall make SGA Constitution and Bylaws available to all students.

Shall handle all correspondence of the SGA or appoint a designee to do so on a case-by-case basis.

Shall record attendance at all Cabinet meetings, distribute up-to-date attendance lists at each Cabinet meeting to each member, and maintain event attendance records for Cabinet members and Senators.

Shall be responsible for setting up and overseeing the process for the transitioning of administrations within Student Government.

Shall be responsible for calculating the number of members present to determine quorum.

Shall be responsible for writing and distributing a copy of the meeting record to all members of SGA for review and revisions within three (3) days of the Cabinet and Senate meetings.

Shall be responsible for the duplication and distribution of minutes from the previous SGA Senate meeting to all members and the SGA Advisor two (2) days prior to the next Senate meeting.

Shall be responsible for writing and distributing weekly minutes of all Senate and Cabinet Meetings within five (5) days following the meeting time.

Shall maintain a complete file for the entirety of the academic year of all minutes, as well as all resolutions, actions, adopted bylaws, and any other information deemed pertinent from SGA meetings. Such records must be kept on file for a minimum of seven (7) years.

Shall keep Vice President informed on all Senator meetings and event attendance.

Shall be responsible for recording and filling all Student government resolution documents.

Shall be responsible for the assignment and documentation of Cabinet Members and Senators office hours, promotion of, and publicity for the SGA Office.

DIRECTOR OF COMMUNICATIONS TIME EXPECTATIONS:

Maintain (3) meeting hours per week for General, Cabinet and committee meetings.

DIRECTOR OF COMMUNICATIONS REPORT EXPECTATIONS:

Submit a report to the advisor and president of SGA by the last day of every month.

Reports should include:

Office hours

Goals, personal and SGA specific

Progress on projects or programs

Information that has been gathered by a meeting, conference, or workshop

STIPEND AGREEMENT:

To receive the stipend, you must fulfill the responsibilities set forth by the contract you are signing.

The report submission process will provide you and your team with accountability as you assess your most recent performance and productivity.

Monthly reports should be brief and to the point, listing goals reached, activities created (if applicable) and any actions taken.

Failure to meet the expectations of the agreement may result in a delay of payment or no payment at all.

Retroactive stipends will not be considered.

PRESIDENT: $500 per semester
VICE PRESIDENT: $500 per semester
DIRECTOR OF FINANCE: $300 per semester
DIRECTOR OF MARKETING: $300 per semester
DIRECTOR OF COMMUNICATIONS: $300 per semester