Procurement Request Form

Name(Required)

First Last

Email(Required)

Department(Required)

What business need or problem does this software address?(Required)

What benefits do you expect (qualitative or quantitative)?(Required)

Who “owns” or will champion this implementation (department, office, IT, etc.)(Required)

Estimated initial cost (license, subscription, one-time fee)(Required)

Estimated ongoing costs (maintenance, support, upgrades, hosting)(Required)

What cost savings or time savings do you estimate would result?(Required)

What budget code or account will this draw from?(Required)

Platform type (cloud / web / desktop / mobile / hybrid)(Required)

Will sensitive data (e.g. student info, grades, health data) be handled?(Required)

Are there existing campus-licensed or centrally supported tools that already provide similar functionality?(Required)

If yes, why is this new software preferable (or necessary) over existing ones?(Required)

Have you compared multiple vendors? Upload quotes here(Required)

Drop files here or

Max. file size: 100 MB.

Will this software or service be used by or made available to students, faculty, or public (i.e. more than internal staff)?(Required)

Does the product support keyboard-only navigation, screen readers, zoom / high contrast, alternative input, etc.?(Required)

Is the product compliant with WCAG 2.2 (Level AA or better) and Section 508 (if applicable)?(Required)

Does the contract include language requiring maintenance of accessibility in future releases?(Required)

Provide a Voluntary Product Accessibility Template (VPAT) or Accessibility Conformance Report (ACR)(Required)

Drop files here or

Max. file size: 100 MB.

Desired or required implementation date(Required)